EMAIL BLAST FUNCTIONALITY RETIRED
Please Note, our Email Blast service has been retired for the time being as we have discovered both a security flaw and a server performance flaw that have forced us to pull the function and review whether or not to repair/replace it. For the time being, we are suggesting the use of Mail Chimp and their free service for groups under 1000 members. Thank you.
Setting up your Email Subscription Settings
Premium Plan Members and above have the ability to allow users to subscribe to their sites’ New Posts via email. This feature will automatically email all subscribers when you post a new news article with an email. Emails can be sent immediately, once daily or weekly, depending on your preferences. This functionality can be used to replace email blasts or in conjunction with your normal email newsletters.
Post Expiration and Email Subscriptions are not Compatible
If you are using our Post Expiration Plugin you may encounter missed deliveries on posts that have (or have had) post expiration dates set. We Do No Recommend using Automatic Email News Blast and the Post Expiration Plugin at the same time. We are continuing to develop that plugin and hope to resolve this conflict in the future.
MailChimp vs Automatic Blasts
Many of our groups already use Mail Chimp (or another email service) and are curious about the advantages and disadvantages to using the Automatic Blast Service. The Automatic Email Blast service is designed primarily for groups that are not currently using another mail service, but all of our members are welcome to use this service. If you are already using Mail Chimp and are happy with the way things are working, we recommend sticking with them, but if you are struggling with getting emails out to your community (whether due to time restrictions or technical ability) our email blast service is perfect for you! If you have a large mailing list (over 1000 subscribers) we suggest using Mail Chimp as well.
Some of our larger schools that are already using Mail Chimp are also enabling the blast service we provide but not importing all of their subscribers. They are allowing subscribers to sign up for more “instant” notifications of news in addition to the standard email newsletters they receive. Users can sign up via the FOLLOW button that can be activated in the plugin.
If you have any questions about whether the email blast service is right for you, please don’t hesitate to contact us for some advice. We’re happy to assist you in your decision making process!
Step 1: Activate the PlugIn
Step 2: Click on Subscriptions > Settings
Step 3: Enter the From Sender Name
Step 4: Enter the Notification from Email Field
Step 5: Enter the Subject Line of your Email
Step 6: Set your Email Frequency
Our top choice is the Daily Digest, but this will depend on how frequently you are updating your website. If you add something daily, it might be best to use the weekly emails. It’s really up to you, but please be aware that most of your community members probably do not want a TON of emails per week from your Parent Group.
Step 6a: Immediate Email Delivery
Step 6b: Weekly Email Delivery
To set this option, first set the Frequency to “Send a weekly digest” and then specify the day of the week that you want emails to be sent out. The time of day is determined by our servers and can’t be controlled, so if you set your date to Tuesday (for example), be sure all the news you want included in the email is posted to the site by Monday evening.
Step 6c: Daily Email Delivery
To set up Daily Delivery option, select Send a Daily Digest for the Email Frequency and then specify the time of day that you would like your emails to start being sent. Keep in mind that if you post something after the time you determine, it will be sent the following day. Also keep in mind that all emails are not set at once, so if you have a large list, this is the time of day that your emails will START to be sent, but it may be after this time when they finish sending.
Step 7: Adjust your Mail Batch Size
DO NOT MAKE YOUR BATCHES BIGGER THAN 80 or you will experience delivery issues. Accounts sending Batches larger than 80 may be suspended from this service.
Step 8: Optional Admin Notifications
Step 9: Optional Subscription Page
Step 10: The Follow Button
Step 11: Save your Settings
Step 12: Optional Content Settings
In most cases it is best to leave these settings as they are, but you are welcome to change them as needed. Be sure to Save Changes if you alter these settings.